Chief Operations Officer

Role

Chief Operations Officer

About the Organization

Heal the Bay is an environmental nonprofit group dedicated to making California coastal waters safe and healthy for people and marine life. We achieve our mission by using science, advocacy, community outreach, and public education to create positive change in our environment.

About the Role

The Chief Operating Officer (COO) is a key position at Heal the Bay, and we are seeking a leader who is passionate about maintaining and growing a healthy and inclusive organization. The COO reports to the CEO and is responsible for the legal and operational viability of Heal the Bay. The right candidate is detail-oriented, organized and has excellent communication skills and follow-through.

The COO position:

  • Champions all operations of Heal the Bay and takes a comprehensive view of the entire organization;
  • Understands our organizational structure, budgets, programs and activities to ensure we have the appropriate infrastructure to support our work;
  • Manages human resources, IT, insurance, data team, facilities, contracts and leases at all Heal the Bay locations;
  • Promotes a culture of accountability, quality and continuous improvement.

We strongly encourage applications from individuals that reflect the diversity of Los Angeles County, including but not limited to PoC, LGBTQIA and other traditionally underrepresented persons within the environmental movement.

Expectations & Responsibilities

Finance

  • Works closely with CFO and department directors to direct fiscal management, including: budgeting, payroll, board finance committee.
  • Work closely with grants team on expenditure planning and reconciliation.

Business Development

  • Support Aquarium expansion project in partnership with Aquarium Director and CEO, including business plan development, contract review, participate in expansion advisory committee.
  • Support strategic investment policy plan development and implementation.

Operations

  • Oversee facilities, leases, contracts and IT systems at both facilities.
  • Represent Heal the Bay to landlords and other vendors.
  • Oversee vehicle use, maintenance, insurance, and related policies.
  • Monitor applicable government regulations and ensure compliance.
  • Work closely with the Director and Operations Manager of the Heal the Bay Aquarium to ensure maintained facilities and infrastructure and provide a safe and high-quality environment for animals, staff and visitors to the Aquarium.
  • Managing software system contracts, including: Replicon, Zoho Expense, Salesforce.
  • Draft and submit the Worksite Emissions Reduction Transportation Plan to the City of Santa Monica annually.

Organizational Health

  • Oversee organization insurance policy and provider.
  • Oversee health benefits package and provider.
  • Develop process to monitor program indicators, evaluate program results and make recommendations for improvement in program implementation.
  • Work with directors to ensure staff professional development and career planning.
  • Participate in strategic planning, events, campaign plans.

Human Resources

  • Ability to promote an organizational culture of equity and inclusion.
  • Manage hiring and onboarding, training staff, planning staff enrichments, coordinating annual review process, and terminating staff.
  • Administering employee benefits to staff including retirement, health, mobile device and transportation.
  • Developing and implementing organizational policies including diversity, worker safety, and others.

Qualifications

  • The COO will have a minimum of 8 years in nonprofit management.
  • Experience with Salesforce or similar CRM.
  • Working knowledge of QuickBooks a plus.

This is a full-time, salaried position with health, dental, vision and vacation benefits. Participation in some weekend and evening events are necessary.

Salary

Salary starting at $100,000 (based on experience).

This is a full-time, salaried position with health, dental, vision and vacation benefits. Participation in some weekend and evening events are necessary.

How to Apply

Please submit cover letter and resume to Meredith McCarthy, Operations Director, with “COO Submission” as the subject line.


Heal the Bay is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.