Jobs
California’s diversity is one of its greatest strengths. Heal the Bay is committed to creating and maintaining a diverse and inclusive environment that respects all individuals regardless of gender, race, ethnicity, sexual orientation, physical ability, religion or age. We are focused on recruiting and retaining a diverse team of employees, creating awareness of justice and diversity issues, fostering a positive environment where inclusive behaviors are the norm, and embedding accountability for diversity throughout the organization. We are committed to creating an environment where all employees are included, are treated with dignity and respect, and are in a position to contribute to our success.
Heal the Bay is seeking an Executive Assistant Executive to provide skilled administrative and clerical support to the CEO, Board of Directors (BOD), and other leadership staff. Read More »
About the Role
Reporting directly to the Chief Executive Officer (CEO), the Executive Assistant (EA) provides skilled administrative and clerical support to the CEO, Board of Directors (BOD), and other leadership staff. The EA uses considerable tact, diplomacy, discretion, and judgment when facilitating high-level communication for the organization.
The right candidate will work independently and handle a wide range of administrative and operational related tasks such as daily scheduling, long term planning, and special projects. This person has exceptional communication and organizational skills, works well under pressure, can handle overlapping deadlines and concurrent projects, and is resourceful in building relationships across multiple departments.
This position is full-time with an excellent benefit package, paid time off, and paid holidays. This is an exciting opportunity to be part of a mission-driven dynamic team devoted to preserving and protecting our local waterways. We strongly encourage applications from individuals that reflect the diversity of Los Angeles County, including but not limited to BIPOC, LGBTQIA and other traditionally underrepresented persons within the environmental movement.
Duties/Responsibilities:
- Provide high-level administrative support and assistance to the CEO and/or other assigned leadership staff
- Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for leadership staff
- Compose and/or edit and send out professional quality emails and other communications on behalf of the organization and CEO
- Help expedite the workflow through the leadership team and the office of the CEO, track expenses and budgets, and maintain materials and supplies
- Schedule and attend meetings with the CEO, taking notes and recording minutes
- Expertly arrange the CEO’s calendar for internal and external meetings while accommodating other attendees’ calendars
- Arrange travel, lodging, meals, and other accommodations as necessary
- Serve as Board liaison to the CEO and provide administrative support to the Board of Directors
- Oversee all technology associated with board meetings and arrange communication prior, during, and after all BOD meetings and committee meetings
- Facilitate work plans between the BOD and Heal the Bay’s leadership team
- Other tasks may be determined in consultation with the CEO
Required Skills/Qualifications:
- Minimum three years of experience as a senior-level administrative assistant and/or non-profit staff member or equivalent experience
- Possesses a high degree of knowledge in office administration, clerical procedures, and recordkeeping systems
- Superior interpersonal, oral, and written communication to publicly represent the CEO and the organization
- Excellent organizational skills, attention to detail, and time management skills with a proven ability to meet deadlines
- Proficient with Microsoft Office Suite, Adobe, and Zoom
- Experience with Salesforce CRM and QuickBooks accounting software preferred
- Ability to function well in a fast-paced environment, meet overlapping deadlines and manage multiple tasks simultaneously
- Ability to promote an organizational culture of equity and inclusion
- Commitment to the mission, values, goals, and success of Heal the Bay
Compensation: The Executive Assistant starting pay range is $25.50-$30.00 per hour with appropriate state and federal taxes withheld.
Hours and Schedule: The Executive Assistant is a full-time non-exempt position and operates on a similar schedule to the CEO. Some weekend and evening hours are required, and the EA operates under Heal the Bay’s hybrid work policy.
Benefits: The Executive Assistant position at Heal the Bay is eligible to receive health, dental, vision, and life insurance coverage. A Simple IRA retirement plan is available with up to 3% matching after the first year. 72 hours of accrued sick leave per year, 80 hours for year one and up to 160 hours for year six and thereafter of accrued vacation time. 14 paid holiday days and 2 paid personal days.
Applications will be reviewed immediately and on an ongoing basis in the order they are received. This position will be hired ASAP and remain posted until filled.
Internships
Heal the Bay Aquarium is looking for enthusiastic, motivated, dedicated, and responsible interns who love to work with children, and are interested in pursuing education as a career. Read More »
About the Internship
Heal the Bay Aquarium is looking for enthusiastic, motivated, dedicated, and responsible interns who love to work with children, and are interested in pursuing education as a career. If you love to spend time on the beach, work with animals, and are seeking experience in outdoor science education for children, this is the opportunity for you! This internship is also an excellent chance to learn more about marine science and environmental advocacy and to gain experience working for an environmental nonprofit.
Summer Camp Interns will have exposure to the process of organizing, planning, and teaching the Aquarium Science Camp programs. They will assist staff with hands-on activities, classroom management, and beach exploration. In doing so, they will help children gain a greater sense of Ocean Literacy and inspire future environmental stewards. Interns will also receive professional development in student-centered pedagogy, training in outdoor field education, and become familiar with NGSS (Next Generation Science Standards).
Intern Expectations and Responsibilities: (include, but are not limited to)
Expectations:
- Be available to attend one full training week (June 17-21, 8:30 AM-2 PM)
- Design and implement one summer camp activity, craft, or experiment based on training received through Heal the Bay’s Education department
- Be present with the campers – no phones, social media, minimal chatting during instruction o Be enthusiastic & personally responsible – take initiative when possible, show excitement for your work, and you will get the most from this internship o Be punctual – please arrive on time each day
- Model behaviors – modeling behaviors like curiosity help campers connect to the material and can help you learn something new each day
Responsibilities:
- Assist the Education team and other staff members with daily operations of Aquarium Science Camp
- Help organize materials for the camp programs
- Learn and teach activities for lesson topics with the Education team
- Attend to the supervision and safety of campers
- Maintain a professional and positive manner with children, parents, volunteers, and staff
- Perform appropriate duties as assigned by management
A qualified Camp Intern:
- Is excited to work with kids
- Is able to share their passion for the ocean
- Loves to spend time outside on the beach · Is at least 18 years old
- Is organized and has careful attention to detail
- Is able to work independently and with a team
- Is able to pass a federal Live Scan background check
Working on the beach can be challenging. There are required physical expectations that an intern must possess including:
- Ability to walk in the sand
- Openness to occasionally getting wet
- Willingness to interact with and touch marine animals
- Ability to lift and carry up to 30lbs
- Ability to push and pull up to 30lbs
- Ability to spend 2+ hours outside in different types of weather
While you are with us, you will gain:
- Classroom management skills
- Public speaking experience
- Interpretation skills and techniques
- Outdoor education techniques
- Environmental education content knowledge
- Next Generation Science Standards (NGSS) knowledge
- Hands-on science activity practice
- Letter of recommendation
- Professional skills and industry knowledge/experience
This is an unpaid internship and requires a time commitment of 25-29 hours per week. The internship will last about 7.5 weeks with a start date of June 17, 2024 and an end date of August 7, 2024.
To Apply
Please email a resume and cover letter to: Robert Ramos, Education Manager ATTN: Summer Camp Intern Application rramos@healthebay.org. These documents should be sent by Friday, May 31, 2024 at midnight for applications to be considered.
Find out if your favorite watering hole is on the honor roll or flunking out.