Jobs

California’s diversity is one of its greatest strengths. Heal the Bay is committed to creating and maintaining a diverse and inclusive environment that respects all individuals regardless of gender, race, ethnicity, sexual orientation, physical ability, religion, or age.

We are focused on recruiting and retaining a diverse family of employees, creating awareness of justice and diversity issues, fostering a positive environment where inclusive behaviors are the norm, and embedding accountability for diversity throughout the organization.

We are committed to creating an environment where all employees are included, are treated with dignity and respect and are in a position to contribute to our success.

Heal the Bay complies with AB 1008, the Fair Chance Act, during the hiring process. Once a conditional job offer has been made the candidate will be asked to complete a Live Scan criminal background check. A thorough assessment of conviction history will be considered including: the nature and gravity of the criminal history, the time that has passed since the conviction, and the nature of the job the candidate is seeking.

Heal the Bay is looking for a Data Coordinator to provide support with donation processing, data entry, file keeping, and constituent management. Read More »

Role

Data Coordinator

About the Organization

Heal the Bay is a regional environmental nonprofit organization dedicated to making Santa Monica Bay and Greater Los Angeles’ coastal waters safe and healthy for people and marine life. Progress toward the mission is achieved by effectively combining the use of science, advocacy, community outreach, and public education to create positive change in our local environment.

Heal the Bay commits to creating and maintaining a diverse team and inclusive culture that respects all individuals. We strive to foster a positive work environment where inclusive behaviors are the norm; prioritize our work through an equity and inclusivity lens; and create a space where all employees are welcomed, treated with dignity and respect, and are in a position to be successful.

About the Role

The Data Coordinator will be a critical part of the data team, providing support with donation processing, data entry, file keeping, and constituent management. This part-time (29 hours/week), nonexempt position reports directly to the Data & Technical Specialist.

Expectations & Responsibilities

  • Manage processing of direct mail including tracking gifts in Salesforce and correspondence to donors, calling or mailing donors
  • Extracting donation reports from various portals/sources and entering them in Salesforce
  • Frequent communication with finance team to reconcile validity of data across systems
  • Weekly fraud filter check
  • Assist with retail data
  • Salesforce projects as needed (such as duplicate management and data cleanup and migration)
  • Processing credit cards and following up with canceled or changed credit cards
  • Assist with gala donations including invoicing of donations, collection of money, and donor acknowledgement and follow up
  • Utilize/Test integrations across platforms/systems
  • Support ongoing staff training with data tools and resources, including, but not limited to: Shopify, Classy, Eventbrite, Emma, Zoho, Zapier, SproutSocial, Mailchimp, PayPal, Stripe, Authorize, Microsoft Suite and more

Preferred Experience & Skills

  • Demonstrated proficiency with Salesforce (bonus points for Nonprofit Success Pack!) administration and development
  • Excellent organizational, analytical and project planning skills
  • Strong ability to manage cross-departmental data projects and integrations
  • Meticulous, accurate, able to make careful and considerate changes
  • Understands data’s influence at differing levels and the need and advantages of automation
  • Desire to innovate, update or replace existing processes for improving staff quality of life
  • Comfortable working independently and collaboratively in a team
  • Proven ability to work under pressure, multitask and meet deadlines
  • Communicate effectively and efficiently to staff of varying technical ability
  • Strong passion for Heal the Bay’s mission and a love for the environment
  • Patience & grit for finding solutions from different angles when one is not readily apparent
  • Able to move between various apps and technologies with ease

If you don’t meet all of the preferred skills above, you are still encouraged to apply and will be considered based on diverse and equivalent skills and experience.

Extra Credit DLC

  • Whimsy encouraged
  • Dry wit appreciated
  • Bad(or Great) celebrity impressions endorsed
  • Spontaneous dancing approved
  • Self-deprecation sanctioned

Compensation

Range starts at $19.23 based on experience.

Schedule

This position is a part-time (29 hours/week average) hourly position. Compensation includes accrued sick time. Occasional deadline-related work may be required during evenings and weekends throughout the year.

Benefits

In accordance with California Labor Law, employee will be eligible to receive up to 72 hours of paid sick leave per calendar year, after completing 90 days of employment. All Heal the Bay recognized holidays will be compensated in accordance to time worked.

Physical Demands

The employee is occasionally asked to reach with hands and arms; the employee is regularly asked to talk or hear.

How to Apply

Please submit a cover letter, resume, and two references to Alvin Lam (he/him), Data and Information Manager. Please use the phrase “Data Coordinator” in the subject line. No phone calls please.

Deadline

June 05, 2021


Heal the Bay is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, ethnicity, genetics, disability, age, family planning, or veteran status and we strongly encourage applications from individuals that reflect the diversity of Los Angeles County.

Heal the Bay complies with AB 1008, the Fair Chance Act, during the hiring process. Once a conditional job offer has been made the candidate will be asked to complete a Live Scan criminal background check. A thorough assessment of conviction history will be considered including: the nature and gravity of the criminal history, the time that has passed since the conviction, and the nature of the job the candidate is seeking.

Apply For This Job

Heal the Bay’s Healthy Neighborhood, Healthy Environments Initiative seeks a project manager for a multiple benefit neighborhood park in the Green Meadows Neighborhood of South Los Angeles. Read More »

Heal the Bay’s Healthy Neighborhood, Healthy Environments Initiative seeks a project manager for a multiple benefit neighborhood park in the Green Meadows Neighborhood of South Los Angeles. The park will have a number of features such as decomposed granite walking path, exercise equipment, native landscaping, a water quality best management element, and passive recreation elements. The intent of this Request is to obtain price proposals from experienced project managers.

Download RFP

If button isn’t working, copy and paste URL into a web browser to download RFP: https://healthebay.org/wp-content/uploads/2021/06/HTB-WAYS-PARK-Project-Management-Quote-1.docx

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Internships

Heal the Bay’s Science, Policy, and Outreach Department is recruiting a highly self-motivated MPA Watch intern with an interest in marine protected areas (MPAs), coastal conservation, and fieldwork. Read More »

Heal the Bay’s Science, Policy, and Outreach Department is recruiting for a highly self-motivated MPA Watch intern with an interest in marine protected areas (MPAs), coastal conservation, and fieldwork for the Summer Session 1 (June – August). The intern will report to our Coastal and Marine Scientist, and work both in the field at MPA sites and virtually for approximately 10-20 hours each week with flexible scheduling. The intern is expected to start early-June, as well as provide their own transportation to and from MPA field sites in Malibu and Palos Verdes. Interns are trained to observe and collect unbiased data on coastal and marine resource use.  

This is an excellent opportunity to gain science fieldwork experience and to work for a reputable non-profit that has been established on the Westside for over 30 years. Heal the Bay’s community science program, MPA Watch, is part of a statewide network and collects valuable scientific data to inform various government and other organizations about human use at MPA sites and inform MPA management. 

There are required physical expectations that an individual must possess in order to successfully perform essential internship responsibilities, including: 

  • Ability to spend 4-5 hours outside and willingness to do so under harsh weather conditions, if necessary. 
  • Ability to complete moderate hiking and willingness to do so under harsh weather conditions, if necessary. 
  • Ability to lift and carry up to 50lbs. 
  • Ability to push and pull up to 50lbs. 

This is an unpaid internship, but please contact your college or university about qualifying for college credit or scholarship opportunities. Please note that this is a virtual internship. Heal the Bay’s main offices are closed for the duration of the COVID-19 pandemic and all office work is expected to be conducted online. Interns must have reliable access to a computer and internet to complete remote work in addition to field work. 

Primary Responsibilities: 

  • Complete MPA Watch beach surveys of human activities inside and outside protected areas for MPA Watch program.  
  • Assist in organization and management of the MPA Watch database. 
  • Conduct quality assurance and quality control on MPA Watch surveys in the database. 
  • Assist with the development of MPA Watch program and training materials such as manuals and PowerPoint presentations 
  • Assist in the development and implementation of MPA Watch volunteer trainings. 
  • Assist in MPA Watch volunteer events and coordination. 
  • Attend virtual weekly MPA Watch team meetings
  • Maintain a professional and enthusiastic attitude when representing Heal the Bay in public settings, meeting, events, and trainings. 
  • Develop an independent research project on MPA Watch data, MPA policy and legislation, or another related topic and present results at the end of the internship. 

Qualifications: 

  • Preferably currently enrolled at or recently graduated from a college or university as an undergraduate or graduate student. 
  • Preferably currently enrolled or recently graduated in a degree program of Environmental Studies, Marine Science, Geography, Biology, Ecology, Environmental Policy or related field. 
  • Excellent written and verbal communication skills. 
  • Detail-oriented; ability to complete projects promptly and completely. 
  • Ability to work independently as well as with a team. 
  • Preferred: experience in conducting data collection and/or research and proficiency in Microsoft Word, Excel and PowerPoint. 

Compensation: Unpaid. School credit available at participating schools/colleges.  

How to Apply: Applicants must send a resume and cover letter to Emily Parker, Coastal and Marine Scientist, by May 28, 2021, for application to be considered.   

Heal the Bay is an equal opportunity employer and actively recruits to promote diversity in our workforce.  Candidates of color are strongly encouraged to apply.

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